Meeting intelligence

Fathom — best free AI meeting assistant

Fathom records, transcribes, and summarises your Zoom, Google Meet, and Teams calls — and it is completely free for individuals. The summaries are accurate, the action items are correctly extracted, and the search function across past calls is genuinely useful. The upgrade to Team Edition adds CRM sync and coaching features.

Pricing: Free / $19 Team / $29 Business

Otter.ai — best for live transcription and collaboration

Otter.ai's real-time transcription is the most polished in the market. Its AI Chat feature lets you query the transcript during or after a meeting. Strong integration with calendar and productivity tools.

Pricing: Free / $10 Pro / $20 Business

Fireflies.ai — best for sales teams

Fireflies adds conversation intelligence on top of transcription — tracking talk ratios, sentiment, competitor mentions, and deal risk signals. Integrates directly with Salesforce, HubSpot, and other CRMs.

Pricing: Free / $18 Pro / $29 Business

Email management

Superhuman — best for high-volume email users

Superhuman is the fastest email client on the market, with AI features for summarisation, reply drafting, and smart prioritisation. At $25/mo, it is not cheap, but it has a loyal following among executives and founders who spend hours in their inbox daily.

Pricing: $25/mo

ChatGPT / Claude — for drafting and summarising

For most users, using a general AI to draft email replies and summarise long threads is more cost-effective than a dedicated email AI tool. Paste the email in, ask for a reply draft, edit, send.

Calendar and scheduling

Reclaim.ai — best AI calendar management

Reclaim analyses your calendar commitments and automatically schedules time for focus work, habits, and tasks around your meetings. It defends your deep work time without you having to manually block slots. Integrates with Asana, Linear, Todoist, and Google Calendar.

Pricing: Free / $8 Starter / $12 Business

Calendly — best for external scheduling

Calendly's AI features handle the back-and-forth of scheduling external meetings — routing to the right team member, applying availability rules, and sending automated reminders.

Pricing: Free / $10 Standard

Knowledge management

Notion AI — ask your own notes

Notion AI lets you query your entire knowledge base — meeting notes, project docs, wikis, and databases — in natural language. For teams with a well-maintained Notion workspace, this is one of the highest-leverage tools on this list.

Pricing: $10/member/mo add-on

Slack AI — search and summarise

Slack AI summarises threads you missed, answers questions based on channel history, and condenses long discussions into actionable summaries. Available as an add-on on Business and Enterprise plans.