Comparison · Updated April 2026
Fathom vs Trello
An in-depth comparison of Fathom and Trello across pricing, features, strengths, and ideal use cases — so you can pick the right tool for your workflow.
Quick verdict
Choose Fathom if you need sales teams, founders, anyone in lots of zoom meetings. Choose Trello if you prioritize small teams wanting simple, visual task management. Fathom scores higher in user reviews (4.6 vs 4.3). Both offer free tiers — try each before committing.
Fathom
Free AI meeting assistant with instant summaries
Free (unlimited recording) · Premium $19/mo · Team $29/mo
Full review →Trello
AI-enhanced visual project management with boards
Free · Standard $5/mo · Premium $10/mo · Enterprise $17.50/mo
Full review →What is Fathom?
Fathom is an AI meeting recorder and note-taker that automatically joins your Zoom, Google Meet, and Microsoft Teams calls to capture, transcribe, and summarize every conversation. After each meeting, Fathom generates a comprehensive AI summary organized by topic, highlights action items with assigned owners, and provides the full searchable transcript. The highlight reel feature lets you clip key moments during or after the meeting and share them via link. CRM integration automatically logs meeting notes to Salesforce, HubSpot, and other platforms, eliminating the manual data entry that sales reps spend hours on weekly. The interface is clean and fast, deliberately designed to stay out of your way during meetings. The free tier is genuinely generous, offering unlimited recording and transcription with AI summaries for individual users. Team ($19/mo per user) adds shared libraries, team analytics, and CRM integrations. Fathom has gained a loyal following among sales professionals and managers who need reliable meeting documentation without paying enterprise-tier prices. The tool is best suited for sales teams, founders, anyone in lots of zoom meetings. It offers a free tier alongside paid plans (Free (unlimited recording) · Premium $19/mo · Team $29/mo), making it accessible for individuals and teams alike.
What is Trello?
Trello AI adds intelligent automation and assistance to the Trello visual project management platform. AI features within Atlassian Intelligence include card content generation, task decomposition (breaking large cards into actionable subtasks), comment summarization across busy cards, smart suggestions for labels, due dates, and assignments, and natural language search across boards. Butler, Trello built-in automation engine, creates rules, buttons, and scheduled commands that automate repetitive board management tasks like moving cards between lists, assigning members, and sending notifications. The Kanban-style interface with drag-and-drop cards, lists, and boards remains one of the simplest and most visual approaches to task management available. Power-Ups extend functionality with integrations for Slack, GitHub, Google Drive, Jira, and hundreds of other tools. The free tier supports unlimited cards and up to 10 boards per workspace. Standard ($5/mo per user) adds unlimited boards and checklists. Premium ($10/mo per user) provides timeline, dashboard, and workspace views. Enterprise ($17.50/mo per user) adds organization-wide permissions and security controls. The tool is best suited for small teams wanting simple, visual task management. It offers a free tier alongside paid plans (Free · Standard $5/mo · Premium $10/mo · Enterprise $17.50/mo), making it accessible for individuals and teams alike.
Key differences at a glance
Pricing: Fathom is priced at Free (unlimited recording) · Premium $19/mo · Team $29/mo, while Trello costs Free · Standard $5/mo · Premium $10/mo · Enterprise $17.50/mo.
User ratings: Fathom leads with a 4.6/5 rating from 890 reviews, compared to Trello's 4.3/5 from 4,200 reviews.
Best for: Fathom is optimized for sales teams, founders, anyone in lots of zoom meetings, while Trello excels at small teams wanting simple, visual task management.
Category overlap: Both tools compete in the productivity category.
Feature-by-feature comparison
| Feature | Fathom | Trello |
|---|---|---|
| Pricing model | Freemium | Freemium |
| Starting price | Free (unlimited recording) · Premium $19/mo · Team $29/mo | Free · Standard $5/mo · Premium $10/mo · Enterprise $17.50/mo |
| User rating | ||
| Best for | Sales teams, founders, anyone in lots of Zoom meetings | Small teams wanting simple, visual task management |
| Categories | productivity | productivity |
| Free tier available | ✓ Yes | ✓ Yes |
| Web browsing / search | ✓ Yes | ✓ Yes |
| File upload & analysis | ✓ Yes | — No |
| Mobile app | — No | ✓ Yes |
| Team / collaboration plan | ✓ Yes | ✓ Yes |
| Multi-language support | — No | ✓ Yes |
| Auto meeting summaries | ✓ Yes | — No |
| Key moment highlights | ✓ Yes | — No |
| Action item extraction | ✓ Yes | — No |
| CRM integration | ✓ Yes | — No |
| Share clips | ✓ Yes | — No |
| Calendar sync | ✓ Yes | — No |
| AI card generation | — No | ✓ Yes |
| Board summaries | — No | ✓ Yes |
| Due date suggestions | — No | ✓ Yes |
| Checklist creation | — No | ✓ Yes |
| Power-ups marketplace | — No | ✓ Yes |
| Automation (Butler) | — No | ✓ Yes |
| Calendar view | — No | ✓ Yes |
| Custom fields | — No | ✓ Yes |
Pros and cons
Fathom
Strengths
- Most generous free tier for meetings
- Excellent summary quality
- One-click recording
- Great CRM sync
Limitations
- Zoom-focused (limited other platforms)
- Premium needed for team features
- Newer product
Trello
Strengths
- Simplest project management tool
- AI enhances without complexity
- Great free tier
- Visual and intuitive
Limitations
- Less powerful than Asana/Monday
- AI features basic
- Limited reporting
Pricing comparison
Fathom uses a freemium pricing model: Free (unlimited recording) · Premium $19/mo · Team $29/mo. The free tier is a good way to evaluate the tool before upgrading.
Trello uses a freemium pricing model: Free · Standard $5/mo · Premium $10/mo · Enterprise $17.50/mo. The free tier is a good way to evaluate the tool before upgrading.
For cost-sensitive teams, compare actual API or per-seat costs using our AI Cost Calculator.
Which tool should you choose?
Choose Fathom if you...
- → Need sales teams
- → Value most generous free tier for meetings
- → Value excellent summary quality
- → Want to start free before committing
Choose Trello if you...
- → Need small teams wanting simple
- → Value simplest project management tool
- → Value ai enhances without complexity
- → Want to start free before committing
Not sure which fits your workflow? Take our AI Tool Finder Quiz for a personalized recommendation based on your role, budget, and technical level.
Final verdict: Fathom vs Trello
Both Fathom and Trello are strong tools in the productivity space, but they serve different needs. Fathom stands out for most generous free tier for meetings, making it ideal for sales teams. Trello differentiates with simplest project management tool, which benefits users focused on small teams wanting simple.
With a 0.3-point rating advantage and 890 reviews, Fathom has the edge in user satisfaction. The best approach is to try Fathom's free tier and Trello's free tier to see which fits your specific workflow.
Frequently asked questions
Is Fathom better than Trello?
It depends on your use case. Fathom is best for sales teams, founders, anyone in lots of zoom meetings. Trello excels at small teams wanting simple, visual task management. Based on user ratings, Fathom scores slightly higher at 4.6/5.
How much does Fathom cost compared to Trello?
Fathom pricing: Free (unlimited recording) · Premium $19/mo · Team $29/mo. Trello pricing: Free · Standard $5/mo · Premium $10/mo · Enterprise $17.50/mo. Both offer free tiers, so you can try each before committing.
Can I use Fathom and Trello together?
Yes, many professionals use both tools for different tasks. You might use Fathom for sales teams and Trello for small teams wanting simple. Using complementary tools often produces the best results.
What are the best alternatives to Fathom and Trello?
Top alternatives include Claude, ChatGPT, Cursor. Each offers different strengths — browse our alternatives pages for Fathom and Trello for detailed breakdowns.
Which tool is easier to learn — Fathom or Trello?
Fathom has a moderate learning curve. Trello is generally considered easier to pick up. Both tools offer documentation and tutorials to help new users get started quickly.
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