Textio
PaidInclusive writing AI that reviews job descriptions, performance feedback, and employee communications for bias and clarity
What is Textio?
Textio is an AI-powered writing platform that helps HR and recruiting teams write more inclusive, effective job descriptions, performance reviews, and employee communications. Launched in 2014 and often credited with pioneering the inclusive language analytics category, Textio uses large language models trained on billions of hiring and performance outcomes to flag gendered language, exclusionary phrases, unintentional bias, and unclear writing in real time as HR teams draft content. The original use case was job descriptions — Textio showed employers that phrases like 'rockstar,' 'guru,' and 'dominant' correlated with male-skewed applicant pools, while more inclusive language drove more diverse applications. Today Textio has expanded into performance management (reviewing manager feedback for bias), employee surveys, internal communications, and recruiter outreach. Customers include Johnson & Johnson, Spotify, Cisco, Atlassian, and dozens of other Fortune 500 companies with formal DEI programs. Pricing is quote-based and positioned for enterprise buyers — industry reports suggest Textio starts around $15,000 per year for smaller deployments, with per-seat alternatives at $99-329 per month depending on feature modules.
⚡ Quick Verdict
HR and DEI teams at mid-market and enterprise companies writing job descriptions, performance reviews, and employee communications
Small teams that can't justify enterprise HR software or don't have formal DEI programs
Custom pricing — from ~$15,000/year enterprise, or $99-329/user/month per-seat
No — paid plans only
Industry-leading inclusive language AI trained on real hiring and performance outcomes
Enterprise pricing puts it out of reach for small teams; quote-based with no self-serve
Bottom line: Textio scores 4.4/5 — The enterprise standard for inclusive writing AI in HR, especially for teams with formal DEI commitments.
Pricing
No free plan. Textio uses quote-based pricing through a sales demo. Public pricing is not disclosed. Industry reports suggest Textio typically starts around $15,000 per year for smaller enterprise deployments, with larger enterprise rollouts running six figures annually depending on employee count and modules. Alternative per-seat pricing is reported at $99-329 per user per month depending on features (job descriptions, performance feedback, employee communications, team collaboration). Contracts are typically annual with minimum seat commitments. There is no self-serve signup or free trial — all evaluations go through a sales demo and pilot.
Key Features
- Real-time inclusive language analysis for job descriptions
- Performance feedback review for bias and clarity
- Employee communication analysis (emails, surveys, announcements)
- Recruiter outreach message optimization
- Gendered and exclusionary language flagging
- Inclusivity scoring against company DEI goals
- Template library for common HR writing
- Integration with Workday, Greenhouse, and other HR platforms
- SOC 2 Type II, GDPR compliance
Pros & Cons
Pros
- Industry-leading inclusive language AI trained on real outcome data
- Expanded from job descriptions to performance feedback and internal comms
- Strong Fortune 500 customer base with proven DEI impact
- Real-time in-the-editor suggestions keep the workflow fast
Cons
- Enterprise pricing with no free plan or self-serve trial
- Quote-based pricing with significant variation by seat count
- Requires change management to drive adoption across HR teams
FAQ
How much does Textio cost?
Textio uses quote-based pricing. Industry reports suggest enterprise deployments start around $15,000 per year, with larger Fortune 500 rollouts running six figures annually. Alternative per-seat pricing is reported at $99-329 per user per month depending on features and modules. Most contracts are annual with minimum seat commitments. You need to book a sales demo to get an accurate quote.
What does Textio actually do?
Textio analyzes HR and recruiting writing in real time, flagging gendered language, exclusionary phrases, unintentional bias, and unclear passages. The AI is trained on billions of real hiring and performance outcomes, so its suggestions are backed by data on what language correlates with more diverse applicant pools, more useful performance feedback, and better internal communications. Core use cases include job descriptions, performance reviews, recruiter outreach, and employee surveys.
Does Textio have a free plan?
No. Textio is paid-only with no free tier and no self-serve trial. Evaluations happen through sales demos and pilots. For small teams looking for free inclusive writing tools, consider Grammarly's tone detection, Microsoft Editor's inclusiveness suggestions, or free bias checkers online — though none match Textio's depth.
Is Textio just for job descriptions?
No — job descriptions was the original use case, but Textio has expanded significantly. Current use cases include performance review writing (flagging bias in manager feedback), recruiter outreach optimization, employee survey design, internal announcements, and company-wide communications. Textio has become a full HR writing platform rather than a single-purpose job description tool.
Which companies use Textio?
Textio customers include Johnson & Johnson, Spotify, Cisco, Atlassian, Slack, Microsoft, Twitter (partial), Procter & Gamble, and dozens of other Fortune 500 companies with formal DEI programs. It's most popular with mid-market and enterprise companies where HR and DEI teams have budget for specialized software and a mandate to measure inclusive hiring outcomes.
What HR platforms does Textio integrate with?
Textio integrates with major HR platforms including Workday, Greenhouse, Lever, iCIMS, BambooHR, and Microsoft 365 (Word, Outlook). Integrations support real-time language analysis directly in the editor or form where HR teams are drafting content, without requiring users to copy-paste text into a separate tool.
Can Textio measure DEI impact?
Yes. Textio provides analytics dashboards showing inclusive language scores across job descriptions, performance reviews, and employee communications, plus trends over time and benchmarks against industry peers. Some customers also measure downstream impact on applicant pool diversity, performance review fairness, and employee survey sentiment — though this requires integration with HRIS and ATS systems.
📋 Good to know
Sign up through a sales demo at textio.com. Implementation takes 1-4 weeks depending on integration scope and team size, including user provisioning, template customization, and admin training.
SOC 2 Type II, GDPR compliant. Enterprise controls for data retention, SSO, and audit logging. Encrypted at rest and in transit.
Customers typically start with job descriptions and upgrade by adding performance feedback, employee communications, and team-wide rollouts.
Low to moderate. HR and recruiting users adapt to Textio's in-editor suggestions within days. Admins need 1-2 weeks to configure templates and analytics dashboards.